In this article:
Keep a record of post previews as PDFs or store your workspace’s historical data in Excel. You can save content created for your workspaces as PDFs, CSV compatible with Hootsuite, CSV, and an Excel spreadsheet with all the activity for each post or file included.
You can export content in two ways:
- Export Data section in Workspace Settings
- Calendar or list view
Important: Only the account owner, account & workspace administrators, or publishers can export content. If you don’t see the option to export, contact the account owner or an administrator.
You can download PDFs in English, Spanish, Portuguese, or French. If you would like us to include another language, contact email@example.com, and we'll be sure to add it. There is a size limit of 10MB so keep that in mind when exporting content.
In these files, you’ll find post mockups that look as they would in Gain and all information relevant to the content such as Publish Date, Status, Workspace, Channel, and the Post Format.
- PDF exports are useful to share content with people outside your Gain account who might not need to be involved in the day-to-day approval process.
Excel with activity included
In the excel file, the content has a post ID to identify it, and the status, created time, publish time, workspace’s name, post type, copy, a link to the picture or video used, and tags.
This format has an extra sheet called Activity, so when you click on View Activity, you can see all the post-related activity on this sheet. You’ll see the activity’s id, task, message, type, date, and time.
- Exporting content to excel or CSV is a great way to keep a back-up of content for compliance purposes.
Export content from the Workspace Settings
In the Export Data section under Workspace Settings, you can choose what to export based on specifications such as:
- Publish date
- Channels or folders
Additionally, you can choose a timezone to show the publish date by, and under Sort By, you can organize your data by channel or folder or the publishing date.