In this article: 

  • Specifications for Files 
  • Manage File Collections

Using Gain, you can create and upload content in any format and organize it inside File Collections. In this article, we will go over everything you need to know about creating and managing Files. 

File Collections are a unique, customizable way to store and organize any marketing assets that require approvals, such as images, videos, and advertising mockups.

To get started, make sure you’ve created a File Collection. If you haven’t already, go to File Collections under Brand Settings

Note: You can create your own File Collection or choose from the default collections. All File Collections are displayed under File Collections in the Filters panel. 

Click on the +New Content button or hover over the date in the calendar and click on the New Content icon. 

Note: Gain sets up a few Collections for you by default. If you don’t need these, you can remove them in the Manage Collections section. 

Specifications for Files 

Supported file types:

  • PDF files (PDF)
  • Powerpoint files (PPT, PPTX, PPTM)
  • Excel files (XLS, XLSX, XLSM)
  • Word files (DOC, DOCX, DOCM)
  • ODF word processing documents (ODT, ODS)
  • ODF presentation documents (ODP)
  • Image files (gif, tiff, jpg, jpeg, png, heic, webp, svg)
  • Plain text files (txt, rtf)
  • Adobe Illustrator and Adobe Photoshop files (AI, PSD)
  • Keynote (.key)
  • Pages (.pages)
  • Numbers (.numbers)

Video files can be up to 5GB in size and there are no limits on duration. Videos can be in any of the following formats: 

  • MPEG-4 (mp4*, m4v, m4u, m4e)
  • MPEG-2 (mpv2, m2v, m2t, mts, m2ts, tp, tod)
  • MPEG (mpg, mpeg, mpe, ts, m1v, mod)
  • Quicktime (mov*, qt, movie, moov, qtz, qtch)
  • AVI Video (avi)
  • Windows Media (wmv, wm, asf, vfw)
  • Flash Video (flv, swi)
  • 3G Mobile Video (3gp, 3g2, 3gpp, 3gp2)
  • Digital Video (dv, vid)
  • DVD File (vob)
  • DivX, Xvid (divx, dvx, xvid)
  • Google Video (gvi, vp6, vp7)
  • Motion JPEG (mjp)
  • Real Video (rv, rm, rmvb)
  • Tivo Video (tivo)

*For best results, we recommend your video files to be in MP4 or MOV formats. 

Important: Files, with the exception of video files, are converted from their original format to PDFs after they are uploaded to Gain and when they are downloaded from Gain.

Manage File Collections

Files work much like the other channels you manage in Gain with one exception. You can send content for approval and add a publishing date but content uploaded in File Collections cannot be scheduled. This is because content created here will not actually be published anywhere. You can only add a “publish date” as a reference to your content to make sure it shows up on the calendar. 

Important: Any content drafts without a publish date will show up in the List View. 

Under Manage Collections, you can create a new File Collection or remove existing ones. 

Move Files from one Collection to another 

To move a File from one Collection to another, select your file(s) from the Calendar and click the three dots. Click Move to Collection

Identify Files content

Each social media channel inside Gain can be identified by their icons and colors. File Collections have  different logos that help to identify them in the calendar or list views. 

In both views, you will see the File Collection icon. By hovering over the View button in the calendar, you’ll see a small preview of the file as well as the File Collection it belongs to. 

What’s Next? 

File Collections give your team endless possibilities and flexibility when creating and managing content. Learn a few ways your team can use File Collections here.

Did this answer your question?