Organize Marketing Assets

Gain allows you to organize your campaign assets within folders and use these assets to create social posts. You can create folders, rename them according to projects, topics, or teams, and send files for approval to clients or stakeholders.

In this article

Upload Files and Videos

To start, navigate to the Gallery view in your workspace and drag and drop a file. You can upload up to 25 items in bulk. Once your files are processed, you can:

  • Select the folder where you'd like to store your files
  • Add a publish date (optional)
  • Write a description with notes for your team or stakeholders
  • Add Content Tags: You can use tags to categorize or filter content in Gain
  • Rename files in numerical order. Example: Special Sale 01, Special Sale 02, Special Sale 03, etc...

Use Assets to Create Social Posts

Gain converts your files, such as PDFs, into formats compatible with social networks, like JPEGs, allowing you to use your assets for social posts without the hassle of re-uploading or converting files using external apps.

  1. From the creative editor, click Folders.

  2. Choose a folder containing your assets.
  3. Select a file and click Add Photo.

File Size Limits and Supported Formats 

You can upload a variety of file types. Here's a complete list of supported formats and their size limits:


Maximum file size: 150MB



Maximum video size: 5GB

  • MPEG-4 (MP4*, M4V)
  • MPEG-2 (M2TS, TOD, MTS)
  • Quicktime (MOV*, QT)
  • AVI Video (AVI)
  • Windows Media (WMV, ASF)
  • Flash Video (FLV)
  • 3G Mobile Video (3GP, 3G2, 3GPP)
  • Digital Video (DV)
  • DVD File (VOB)
  • DivX, Xvid (DIVX)

Adobe Creative Suite:

Maximum file size: 150MB

  • Adobe Photoshop (PSD)
  • Adobe Illustrator (AI)


Maximum file size: 150MB

  • PDF Document (PDF)
  • Powerpoint Presentation (PPT, PPTX)
  • Word Document (DOC, DOCX)
  • Excel Spreadsheet (XLS, XLSX)
  • Plain Text Document (TXT)
  • HTML Document (HTML)
  • Open Document Presentation (ODP)
  • Open Document Text (ODT)

Manage Files and Folders

You can add, edit, or delete folders in the Folders section of your Workspace Settings. You can assign icons to your folders to help you quickly associate files with their respective folders.

Move and Duplicate Files

  • Move files between folders by selecting the file(s), clicking the three dots, then selecting Move to folder.

  • Duplicate assets to folders in other workspaces by selecting the file(s). Click the three dots and choose Duplicate.

Mark Files as Live

You can place your files in Live status to prevent further edits. This feature is helpful for time-sensitive content like blog articles or finalized presentations. While Live content can't be edited, you can add comments or create duplicates.

Preview Files from Canva

You can bring your Canva designs into Gain and organize them in folders. You can include event posters and email newsletters and plan their rollout on the calendar alongside your social posts.

The approval process becomes a breeze since your stakeholders can quickly review designs on files all in one place. You can learn more about our Canva integration here.

Note: Any changes made to files internally won't sync automatically in Gain, so please remember to re-upload updated files when necessary.

Project Ideas for Folders

Folders simplify project coordination and asset management. You can organize and preview various marketing assets and formats. Here are some ways to use file folders:

  • eBooks: Gain simplifies the approval process by consolidating discussions in one location, minimizing misunderstandings, and improving transparency.
  • Case Studies: With Gain, you can have unlimited conversations, annotations, and revisions before presenting the final version to clients.
  • Print Media: Gain supports Adobe formats (AI, PSD) and most media formats, enabling easy downloading of files without the need for conversions or local storage.

Gain offers a versatile platform for organizing, previewing, and approving various file formats. Here are additional ways to use folders:

  • Content Ideas
  • Blog articles
  • Scripts
  • Any written document
  • Agreements
  • Presentations
  • Landing pages
  • Newsletters
  • Emails
  • Paid Social
  • Social Media formats
  • Push Notifications copy
  • Product Descriptions
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