Upload and share content in any format

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File folders are an easy way to catalog assets for your marketing projects, making them easy to find whenever you need them. You can name folders according to projects, subject matter, or teams and manage everything in the calendar, list, or gallery view for each of your workspaces. Additionally, you can give Editor access to team members or easily share file previews with colleagues and clients.  

  1. To get started, drop your files in any view. You can upload 24 or more items in bulk. 

2. Next, save your files to a File Folder, and add a Publish Date, descriptions, or content tags. You can rename your files by selecting the option Rename files in numerical order

Identify folders

Just as their logos can identify social media channels inside Gain, folders have their icons to show what folder each file belongs to. 

By hovering over the View button in the calendar, you’ll see a preview of the file and the folder name and icon. 

File size limits and formats: 

Here’s a full list of all the formats we support today: 


The maximum file size is 150MB

  • Images (JPG, PNG, TIFF, GIF)
  • Adobe Photoshop (PSD)
  • PDF Document (PDF)
  • Powerpoint Presentation (PPT, PPTX)
  • Word Document (DOC, DOCX)
  • Excel Spreadsheet (XLS, XLSX)
  • Plain Text Document (TXT)
  • Adobe Illustrator (AI)
  • HTML Document (HTML)
  • Open Document Presentation (ODP)
  • Open Document Text (ODT)


The maximum video size is 5GB

  • MPEG-4 (MP4*, M4V)
  • MPEG-2 (M2TS, TOD, MTS)
  • Quicktime (MOV*, QT)
  • AVI Video (AVI)
  • Windows Media (WMV, ASF)
  • Flash Video (FLV)
  • 3G Mobile Video (3GP, 3G2, 3GPP)
  • Digital Video (DV)
  • DVD File (VOB)
  • DivX, Xvid (DIVX)

Open and preview files from different sources.

With Gain, you can add content from services like Canva, Google Drive, Box, OneDrive, Dropbox, and more. Enabling the Google Drive integration allows you to preview Google Docs, Spreadsheets, and Slides inside file folders. 

Tip: Our Canva integration lets you export designs to Gain seamlessly; click here for more details

Here’s how to connect your account(s) to upload files: 

  1. Click on Import from another source

2. Next, choose the service you want to import from.

3. Click “Sign in” or “Connect” and follow the directions to verify your account. 

Important: Any changes made to files outside of Gain will not synchronize automatically, so be sure to reupload any modified files when you make changes.

Disconnect your service account

If you need to disconnect your account from Gain, hover over the list to the left and click “Sign Out” next to the service you’d like to remove. 

Note: Disconnecting an account won’t delete any documents that you have previously uploaded from that account. 

Manage files & folders

You can add a publish date to your files as a reference. Doing so will add the files to the calendar, but you can’t schedule files. Any files without a posting date will show up in the list view.

To rename file folders or delete them, go to Manage File Folders.

Move files from one folder to another 

To move a file from one folder to another, select your file(s) from the calendar or list view and click the three dots. Then, click Move to Folder. 

Create social posts from files 

To create social posts from a file, select your file(s) from the calendar or list view and click Duplicate. Then, select the social channel(s) and click Duplicate.

Gain takes care of converting your files to formats compatible with social networks so that you can schedule them with just a click.  

Mark your files as Live 

You can manually mark your files as "Live" after they have been approved. This functionality is great if you have files with deadlines like blog articles or presentations that have been approved and published, or already completed. Live content can’t be edited or deleted by anyone; however, comments can be added to the content, and copies of the content can be made by duplicating it.

What’s Next? 

File folders give your team endless possibilities and flexibility when creating and managing content. Learn a few ways your team can use file folders to manage marketing assets here.

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