Getting Feedback and Revising Content
When approvers request changes, your content status shifts from Pending Approval to Requires Revision. This status is a visual indicator for your team that changes are needed, making sure that changes are addressed promptly.
Take a look at this video walkthrough to learn more about managing revision requests.
Tracking Revisions
When revisions are made, you'll get an email and in-app notification only if you're the content creator or owner. You can keep track of these notifications from your Notification Center by clicking on the "🔔" icon.
Simply click on the Content ID to access the content editor, make any necessary changes, respond to comments, or ask questions.
You can follow a post or workspace if someone else is the content creator or the person who sent the content for approval. This way, you can stay informed whenever someone requests a change or approves content you're not directly involved in.
Responding to Revisions or Asking Questions
The activity tracker saves comments and revisions made by stakeholders. This log is only visible to administrators, publishers, and contributors. Team members can use this space to annotate, mention colleagues, and assign tasks.
If you have follow-up questions during the revision process, click on Want to ask the approver a question? Type your question or comments in the text box below their name, and click Ask Question.
"Asking a question" sends the content back for approval, changing its status from Revision to Pending Approval. The approver can now respond to your questions directly within Gain, making sure that important feedback remains consolidated and organized instead of scattered across email threads.
What's Next?
Managing revisions and responding to changes effectively is critical to maintaining clear communication with your team and stakeholders. For more tips on tracking and managing content, learn more about categorizing or grouping content with tags, using filters to create custom views, and marking important dates with calendar labels.