Manage user roles & permissions
In this article:
Gain allows five different user roles: the Account Owner, Administrators, Publishers, Contributors, and Approvers. Check out the video below to learn more about the different user roles in Gain and how to add people and assign permissions.
In the People in Account section, you can add or change permissions for each user.
Important: A user is everyone who has to log in to Gain, be they account owners, administrators, contributors, publishers, or approvers.
Choose the right roles
Each level of permission defines the functionalities the user will be able to access. Here’s what each role means:
The person who creates the account is the owner by default.
Has access to everything, including billing details.
Can reassign ownership.
Note: only one account owner per account is allowed
Note: Approvers can’t be mentioned, see task assignments, or the activity tracker.
Add or remove people & update permissions
The account owner or administrator can adjust permissions and add or remove people in People in Account.
Add or remove people from your account
To invite new people to your account, click Invite Approver or Team Member and follow the on-screen instructions.
To remove someone from your account, select the user's name from the list in People in Account:
Scroll to the bottom of the page, and click on Remove from Account:
Customize a user's permissions
1. To update someone's permissions, select the user's name from the list:
2. Next, check the square(s) under each column to pick the role you want that person to have in the account (gray area), workspace(s), channel(s), or file folder(s).
Important: Only the account owner can transfer ownership of the account to another user. To do so, click Transfer Ownership.